FAQs
MedFIT FAQs
If you have any questions about the event, please find below the FAQs. If the answer you are looking for is not in the FAQs, please feel free to contact us.
General organisation
Your badge will be sent to you by email a few days before the event so that you can print it. If you cannot print your badge, it will be possible to print it onsite upon arrival.
We have negotiated preferential accommodation rates with the best hotels in the city. Please visit the accommodation page for more information.
If you cannot attend the event anymore, please contact us so that we can assign your badge to one of your colleagues. If no one can claim your badge, please check Article 3 of our Terms of sale.
Registration fees include refreshments in the morning and in the afternoon as well as lunch on both days. It also includes the evening cocktail reception on the 1st day of the event.
You will find all relevant information to prepare your trip on this page.
The “full pass” gives access to all the activities of the event:
- the partnering platform to schedule one-on-one meetings with the other participants
- the conference sessions
- the events hosted by MedFIT
- the pitch competitions (Start-up Slams, Digital Health Presentations, Collaborative and Licensing Opportunity Presentations)
- the exhibition area
the networking lunches - the networking evening (on the 1st day of the event)
Each participant with a full pass has his/her own schedule of meetings.
The “visitor pass” gives access to all the activities listed above, except the partnering platform to schedule one-on-one meetings with the other participants.
Please note that a “visitor pass” holder may accompany or replace a “full pass” holder during meetings. However, the “visitor pass” holder will not have an account on the partnering platform, so no scheduled meetings.
We do not issue invitation letters but can provide a letter of confirmation of your registration. Please note that only registered delegates who have paid their registration fee can request a letter of confirmation. Once registered, please contact production@eurasante.com to request your letter.
Business convention (for “full pass” holders)
The partnering platform opens a few weeks before the event (3 weeks at the latest). As soon as it is open, you will receive an email with your login information and will be able to start planning your meeting. You will have access to the other participants’ profiles to select the organisations you would like to meet during the event to send them meeting requests.
Your login information to access to the partnering platform (not included with visitor passes) will be sent to you by email as soon as the platform is open, and within 48h of your registration.
If you haven’t received the email (incl. in your spam folder), please contact us and we will be happy to send it to you again.
To ensure that no meetings are scheduled during conference sessions you wish to attend, you can either add the session to your agenda or simply indicate the timeslots during which you will not be available for meetings. The system will only take the timeslots indicated as available to schedule meetings.
It is possible to select several participants from the same organisation when planning a meeting. Once you have confirmed the meeting, you can select all the participants from your company who will attend.
Scheduled meetings last 30 minutes. The number of meetings being scheduled will depend on breaks you wish to take, conference sessions you wish to attend, the availabilities of the attendee(s) in the meeting.
Yes, your meeting schedule will be available on the partnering platform in the “Calendar” section, including the time, location, and the name and position of the attendee(s) you are meeting. This makes it easy to prepare in advance.
If you are a “full pass” holder, you can access the contact details of participants who agreed to share their information on the partnering platform on their profile.
You can also access general company information in the “Profile” section.
If you have register with a full pass for MedFIT + BioFIT, you will have the possibility to access both platforms (separate ones) and schedule meetings with MedFIT as well as BioFIT participants.
If you want to upgrade your pass to get access to both MedFIT and BioFIT attendees on the platform, please contact us.
Conference sessions
All passes include access to both the conference sessions and the exhibition area. However, if you’d like to participate in one-on-one meetings, you need to register with a “full pass” (visitor passes do not include access to the partnering platform).
As a European event, MedFIT is exclusively held in English and does not offer translation into French or other languages.
Conference topics are finalised ahead of the event (around April) and published on our website, which is updated regularly as new speakers are confirmed. A preliminary programme will be released a few months in advance. To ensure you receive the information about the conference programme, do not forget to register for our newsletter.
We are always looking for new experts to contribute to our high-quality conference programme. Please contact Eline Delcroix for more information.
Exhibition
All passes include access to both the conference sessions and the exhibition area. However, if you’d like to participate in one-on-one meetings, you need to register with a “full pass” (visitor passes do not include access to the partnering platform).
Your booth is fully equipped and furnished. If you wish to get to your stand before the start of the event, please check your exhibitor guide to see when you can access the venue.
Please ensure that you collect your exhibitor badge before you enter the exhibition area.
If you are an exhibitor, you can have items delivered to the venue. All the information to do so is available on your exhibitor guide.
Pitch Sessions
No. The only requirement to apply for the pitch sessions is to be registered for the event.
There is no additional cost to apply. The only requirement to apply for the pitch sessions is to be registered for the event.
- The Start-up Slams are ideal for young companies, especially those seeking seed to Series B funding. These sessions offer a platform to present in front of potential partners and investors.
- The Collaborative and Licensing Opportunity Presentations are designed for TTOs, universities, research institutes, and companies looking to promote early-stage technologies and initiate collaborative projects or licensing deals.
- The Digital Health Presentations focus on innovations related to digital health, within the MEDigIT framework.
The selection committee will review applications and provide feedback approximately one month before the event. The MedFIT team will notify all applicants of the outcome.
Yes. Warm-up sessions with expert jury members are organised between one month and one week before the event. These sessions help candidates refine their presentations and maximise their impact during the pitch.
Sponsoring opportunities
Absolutely! Please contact our dedicated MedFIT lead, Yingjie Weng (yweng@eurasante.com), to learn more about tailored sponsorship options.
